Home / Non-Profit / Ontario Not-for-Profit Corporation

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Step 1 of 20 - Package

Phone

This field is for validation purposes and should be left unchanged.

Non-Profit Type*

Not Charity Intended: club, association, society etc.

Charity Intended in Future: faith-based, relief of poverty, aid education, general community

Package Price

Your Package Includes the Following:

Articles of Incorporation

No intention to be a charitable organization in future: prepared by legal team

Articles of Incorporation

Intention to be a charitable organization in future: prepared by legal team

Certificate of Incorporation

Sent via Email

Government's Registry Fee

Included

Which Package to Choose? 'Not Charity Intended' package is suitable if you are certain that your organization has no intention to be a charitable organization in future. On the other hand, 'Charity Intended in Future' package is more suitable if your organization is intended for faith-based services, relief of poverty, promoting education and awareness, senior services, social services or promoting any specific benefit to community.

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What services may I add?

NUANS search and name approval
By-laws, custom articles
CRA accounts
WCB accounts
Corporate seal, minute book binder
Annual return, corporate maintenance
Domain name reservation
Address services
Express registration queue
And more

May I get help for placing an order?

Yes, our customer service agents can provide general guidelines and assistance (not legal advice). Feel free to call us at (647)-931-9244 during our business hours, you may initiate a with us.

What is 'Not Charity Intended' package?

Not Charity Intended package is suitable if you are certain that your organization has no intention to be a charitable organization in future. Generally, these type of organizations are: community associations, sports and recreation, arts and cultural groups, health and wellness groups, housing, newcomer settlement etc.

What is 'Charity Intended in Future' package?

Charity Intended package' is suitable if you think that you want to keep the option open for being a charitable organization in future. Generally these type of organizations are: faith-based institutions, for relief of poverty, to promote education and awareness, senior services, social services or to promote any specific benefit to community.

How to get organization's by-law?

We offer the service to prepare by-law of your organization. Our in-house legal team and accounting team prepare, review and finalize the by-law as per not-for-profit corporation act. You will be given option to add by-law in the package in next steps.

Is it a one-time payment?

Yes. It's a one-time payment and there is no monthly or annual fees.

How should I receive the documents?

You will place order online by filling up the form and paying by credit card/interac-e-transfer. Upon order receiving, we review your order and register accordingly. You will receive your corporate documents in email. If your order includes any shipping items, you will also receive by Canada Post in your business address.

Do you offer Post-Incorporation Services?

Yes, we offer 3 types of post-incorporation and maintenance service:

Annual Return: At the end of the year, we will file annual corporate return for you.

Phone Support:

Click Here

Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.

May I get corporate seal?

Yes. You have option to add organization's corporate seal (pocket or desk seal) in next steps. View Seal options .

May I get CRA Program Accounts?

Yes. CRA program accounts such as GST/HST account, payroll account, export import account etc., can be added to the package in next steps.

Ontario Non-Profit: Initial Return
Ontario Non-Profit: Articles of Incorporation
Ontario Non-Profit: Certificate of Incorporation

Activity

Activities Category

Example: food banks, soup kitchens, and low-cost housing units.

Example: colleges, universities, and research institutes.

Example: places of worship and missionary organizations.

This includes only those categories which the courts have decided as charitable. For example, relief to victims of natural disaster, services to old age or disabled, preserving of environment, welfare to children or victims of substance abuse, fire rescue operation, animal shelters or provide public amenities to benefit the community.

Aim, Purpose and Activities (briefly)

Minimum 2, maximum 5 purposes shortly and clearly to avoid delays Sample

Upload Document (Optional)

Accepted file types: doc, docx, Max. file size: 128 MB.

Can be uploaded only in Microsoft Word (doc or docx) format

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Why activities are so important?

To qualify as a charity, an organization must have purposes that are exclusively charitable and charitable activities that support those purposes. The purposes (also called objects) describe the aim or main intent of the organization. The activities describe how your organization will accomplish its purposes.

How to describe the activities?

When describing a charitable activity, keep the following points in mind:

what you want to achieve
how you're doing it – detailed plans
who the beneficiaries are and how they are selected any fees charged
frequency and length of the activity
involvement of employees and volunteers
how you maintain direction and control over activities and resources
other logistics (transportation, facilities, etc.)

Organization Name

The corporation will have:

Example: Green Institute Foundation.

Example: Institut Green Fondation.

Example: Institut Green Institute Foundation.

Example: Green Institute Foundation./Institut Green Fondation.

Write the proposed company name

Write the proposed English name

Write the proposed French name

NUANS report is REQUIRED*

Obtain NUANS and validate the name +$50

I obtained NUANS, validate the name +$25

This name options requires two separate NUANS*

Obtain NUANS and validate the name +$100

I obtained NUANS, validate the name +$50

Upload a valid Ontario NUANS report

Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.

Upload the first NUANS report

Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.

Upload the second NUANS report

Accepted file types: jpg, gif, png, pdf, doc, docx, Max. file size: 32 MB.

Note: please upload the right document to avoid delay.

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Ontario Name Rules

Name must be unique, should not be similar to other businesses. Name must, preferably, have the following components:

A unique or distinctive word such as made-up word or a person's name.
Second part of the name describes the service your business is offering.

Examples of good name ideas are: ABCXYZ Home Renovation, Sarah's Mexican Restaurant, Thunder Bay home renovations.The name must contain a distinctive element followed by a descriptive element. Example: ABCXYZ Manufacturing.
In the above name, 'ABCXYZ' is the distinctive element and 'Manufacturing'.

What is a NUANS Report?

It is a computerized name search report generated based on a proposed corporate / business name or trade-mark from Government databases listing similar and conflicting names of existing business names and trademarks. To incorporate an Ontario Corporation or a Federal Corporation an appropriate NUANS Report is required.

Are there different type of NUANS?

Yes. There are 2 different kinds of reports:

A NUANS report for Federal and a NUANS report for each of the following provinces: Ontario, Alberta & New Brunswick.
The rest of the Canadian provinces have their own name approval processes and doesn't require a NUANS report. Examples of such jurisdictions are: B.C., Quebec, Manitoba, Saskatchewan, Newfoundland & Labrador, PEI, Yukon, they each require a name search report from their respective provincial database and registry and NOT from the NUANS database.

Why do I need a NUANS & name approval ?

NUANS report is required for all named incorporations. NUANS report is a name search report which doesn't guarantee acceptance of that name by Service Ontario. We, along with the NUANS report do an analysis of the name so that it is acceptable for a corporation's name.

Ontario Non-Profit: NUANS

Incorporation Date

Proposed Incorporation Date

Select the future date

MM slash DD slash YYYY

Future Incorporation Date must be within 30 days from current date

The proposed incorporation date is official registration date for the corporation. It is also called the anniversary date or the date in which the following year, corporation's annual return gets due. Requested date for incorporation cannot be in past date. It must be current date or maximum 30 days in future.

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What is proposed incorporation date?

Can I propose the date on weekend or holiday?

Yes, you can. If you choose a future date, incorporation will take effect on your requested date regardless the requested date is weekday or weekend or holiday.

Corporation's Address

2.1. Do you have an Address in Ontario for the Corporation?

Yes

2.2. Corporation's Address

Street Address Suite/Unit City Province Zip Code

Registered Address and Mail Scanning Service

Address Service for 1 Year $500

Address Service for 2 Years $800

I will manage by myself

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Why an Address in Ontario is required?

All Corporations in Ontario need a Physical or street address in the province, it can be rental place or home address.

Is this address changeable?

Yes, this address can be changed later. In many cases when commercial place is not rented yet, residential address is given.

What is a Registered office address & mail scanning service?

If you are setting up a business in Ontario but you don’t have a street address in Ontario then we have an address service which you can make use of. This is primarily a document scan and mail service.
With this address added to the package, we will receive all documents that were sent to the business by Canada Revenue Agency, Ontario Government and other Government entities and forward them to you in the form of scanned email copies.

Is Registered office address & mail scanning service renewable?

Yes, you have the choice to renew it on an annual basis. Normally, the price remains same.

Contact Person

First name

Middle name (Optional)

Last name

Phone Number

Email Address

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

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Who can be a Contact person?

Usually Director is the Contact Person of the Corporation, it can also be a service provider like an accountant or a lawyer.

Director(s) - Minimum of 3 Directors is REQUIRED

Directors supervise the overall management of the corporation and make all major decisions and they assume certain liabilities. Each director has equal power and may require to be present during the opening of the bank account. Therefore, trustable and decision making individual(s) should be added to this role.

3.1 Contact Person will be a Director?:

First name

Middle name (Optional)

Last name

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country

Second Additional Director

First name

Middle name (if any)

Last name

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country

Third Additional Director

First name

Middle name (if any)

Last name

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country

3.2. Do you want to add another Director?

Fourth Additional Director

First name

Middle name (if any)

Last name

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country

3.3. Do you want to add another Director?

Fifth Additional Director

First name

Middle name (if any)

Last name

Canadian residency status

Citizen

None

Complete address

Same as corporation's address

Street Address Suite/Unit City Province Postal Code Country

Note: If you want to add more than 5 directors, you may need to place a customized order. For now, you can place order with these five directors and afterwards, give us a call to convert it into a customized order.

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Who can be a Director?

A director must be person of :

at least 18 yrs of age.
of sound mind or mentally stable.
not declared in a state of bankruptcy.

What is the Residency Requirement for a director?

There is no specific residency requirement for an Ontario Corporation. A Canadian national or foreign national can be the director(s) of an Ontario Corporation. The latest amendment (July 5, 2021) on Ontario Business Corporation Act has removed the previous residency requirement for an Ontario corporation.

Can I add or Remove a director later?

Yes. A director can be added or removed at a later time.

Incorporator(s)

4.1. Add the Incorporators

An incorporator is an individual or company who is requesting to incorporate. Generally, all the individuals who are directors are also be incorporators. If you are submitting for incorporation on behalf of your client then it should be your client's information here, not yours.

4.2. Contact Person will be an Incorporator?:

First name

Middle name (Optional)

Last name

Company Name

Complete address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Complete address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

4.3. Do you want to add more incorporator?

Second Additional Incorporator

Choose the type of incorporator

First name

Middle name (Optional)

Last name

Company Name

Complete Address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

4.4. Do you want to add more incorporator?

Third Additional Incorporator

Choose the type of incorporator

First name

Middle name (Optional)

Last name

Company Name

Complete address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

4.5. Do you want to add more incorporator?

Fourth Additional Incorporator

Choose the type of incorporator

First name

Middle name (Optional)

Last name

Company Name

Complete Address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

4.6. Do you want to add more incorporator?

Fifth Additional Incorporator

Choose the type of incorporator

First name

Middle name (Optional)

Last name

Company Name

Complete address

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

Note: If you want to add more than 5 Incorporators, you may need to place a customized order. For now, you can place order with these five incorporators and afterwards, give us a call to convert it into a customized order.

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Who is an incorporator?

An Incorporator can be an Individual or another Company, usually all Directors are Incorporators.

Articles of Incorporation

Articles and By-laws

Articles of Incorporation

Standard

Custom

Custom Clauses

Standard:Our standard articles include all standard clauses for a regular Registered Charity corporation to operate in Canada. You cannot add a personalized or custom clause.

Custom:With this option you have the flexibility to include custom clauses to be inserted in the articles for your your special needs, if any. Choose this option if you require such an option and provide a write up of your special requirements.

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Can I change the Articles of Incorporation?

Once the corporation is registered, the Articles of Incorporation is also registered with government. The articles of an incorporated business could be changed with proper filing (Articles of Amendment) and fees.

Do I need custom articles?

The requirement to customize articles varies so that we cannot suggest how to customize. As a simple guidance, organizations customize articles to accommodate special requirements like multi-tier member classes, specific duration of directors in the position, clauses on limited by guarantee, etc. In general, if you don't have a reason then no customization is required.

By-laws (Mandatory)

Why by-law is Required?Your corporation MUST have by-laws as required under the Not-for-Profit Corporations Act (NFP Act). It is the corporation's responsibility to ensure that its by-laws meet its specific needs and are in compliance with the NFP Act.

Choose Your By-laws

Do not include by-laws

Standard by-laws

Custom by-laws

No By-law: Not Included

❌Interpretations of Articles	❌Adding Officers & Members	❌Execution: Signature Requirements
❌Membership Termination Clause	❌Director & Officer Nomination Clause	❌Financial Statement Transparency Clause
❌Borrowing Powers	❌Membership Classes	❌Membership Transfer Rules

Standard by-laws: Standard Provision

✔Definitions and Interpretations	✔Members & Officers Information	✔Execution: signed by any two officers or directors
✔Membership termination: basic structure	✔Nominating directors: supports by 5% members	✔Financial statements: send to all members
✔Borrowing: members’ approval not required	✔Membership class: one class	✔Membership transfer: to corporation

Custom by-laws: Personalized

✔Definitions and Interpretations	✔Members & Officers Information	✔Execution: own writing
✔Membership termination: complex structure	✔Nominating directors: own criteria	✔Financial statements: send or not to all members
✔Borrowing: members’ approval required/not required	✔Membership class: one/two class	✔Membership transfer: not eligible/to corporation/to public

By-laws Skipped

As per NFP act, having the by-law is mandatory. IncorpMaster not responsible for skipping the following:

Not appointing officers: president, secretary etc.
Not adding any member
Not defining members can vote or not
Not defining borrowing powers
Not defining membership termination
Not defining how to pass a motion
Not defining the term for directors
No omissions and errors clause
No dispute resolution clause

Click 'Previous' to add the by-law, or 'Next' to proceed without by-law.

Officer(s)

Officers are responsible for the day-to-day operation of the corporation. The owners as well as the employees of the corporation can be in this role.

5.1 Contact Person will be an Officer?

Full name of the officer

Official Email Address

Title of this Officer?

President

CEO

Secretary

Treasurer

Other

5.2. Do you want to add another officer?

Second Additional Officer

Enter full name of 2nd officer

Title of the 2nd officer

President

CEO

Secretary

Treasurer

Other

5.3. Do you want to add another officer?

Third Additional Officer

Enter full name of 3rd officer

Title of the 3rd officer

President

CEO

Secretary

Treasurer

Other

5.4. Do you want to add another officer?

Fourth Additional Officer

Enter full name of 4th officer

Title of the 4th officer

President

CEO

Secretary

Treasurer

Other

5.5. Do you want to add another officer?

Fifth Additional Officer

Enter full name of 5th officer

Title of the 5th officer

President

CEO

Secretary

Treasurer

Other

Note: If you want to add more than 5 officers, you may need to place a customized order. For now, you can place order with these five officers and afterwards, give us a call to convert it into a customized order.

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Who are the Officers in a corporation?

Officers in a corporation manage the daily activities of the corporation. They can also be part of the board of directors. The common Officers titles are President, Secretary, Treasurer, VP, CEO.

Which title to choose for Officers?

There is no specific rule regarding the titles of officers. You can use any title among that fits the best of the duties of the officer. Almost all corporations have an officer titled ‘President’, which might be useful for the operation of a corporation or when preparing legal contracts/documents.

Can more than one person hold the same Officer title?

Unless there is a specific reason for it, same title for more than one officer is not advisable.

Members

Add the Members

Number of Members

First Member

Name of First Member

Address of First Member

Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

2nd Member

Name of 2nd Member

Address of 2nd Member

Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

3rd Member

Name of 3rd Member

Address of 3rd Member

Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

4th Member

Name of 4th Member

Address of 4th Member

Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

5th Member

Name of 5th Member

Address of 5th Member

Same as corporation's address

Street Address Address Line 2 City State / Province / Region ZIP / Postal Code Country

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Who can be a Member?

Member of a corporation can be an individual or another company. They might have voting rights and are comparable to shareholders of business corporations. There can be 1 type or 2 types of members - those with voting rights and those without voting powers

CRA Program Accounts Set Up

CRA Program Accounts

Generally, when an organization is incorporated, its associated CRA program accounts are also created.

Business Number (CRA 9 Digit BN)

Yes

GST/HST Account (RT0001)

Yes

Payroll Account (RP0001)

Yes

Import Account (RM0001)

Yes

Export Account (RM0001)

Yes

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Who needs a GST/HST account?

If you sell products and services in Canada and collect GST/HST from your Customers, then GST/HST Account Number is Required.

Who needs a payroll account?

If you hire Employees including yourself, then you need a Payroll Account Number.

Who needs an Import account?

If you Import Goods into Canada, then you need an Import Account Number.

Who needs an Export account?

If you Export Goods out of Canada, then you need an Export Account Number.

Why should I choose in package?

These Services when added with the package costs less. To do this services later involves manual process and cost more money and takes longer time.
Cost that occurs during business set up, is called Business Development Expenses, is tax claimable. Costs that occurs after business already registered, is called operational cost, is not tax claimable. These costs will occur at any way, since these are mandatory filing, therefore, it's wise to include in package.

Post-Incorporation Filing

An Ontario non-profit must file an Initial Return under the Corporations Information Act (CIA) setting out the prescribed information within 60 days after the date of incorporation.

Initial Return

Initial Return Filing*

Yes

If you hire or plan to hire one or more Employees, you may need to register for Workplace Safety and Insurance Board (WSIB) Account.

WSIB Account

WSIB Account Registration*

Yes

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Is initial return is mandatory?

Yes, it's mandatory filing as per Corporation Act. Corporations must complete and submit an Initial Return to the Ontario Ministry within 60 days after the date of incorporation. This form establishes/confirms the company head office, directors/officers of the corporation. Failed to file Initial Return, may nullify your corporation by Service Ontario.

Who needs to register with WSIB?

Registering with Workplace Safety and Insurance Board (WSIB) is required for most businesses In Ontario within 10 days of hiring their first employee. Some types of businesses are exempted from mandatory registration with WSIB based on the activities (Examples are banks, insurance companies, hair salons (with exceptions), private schools or daycares, travel agencies, etc.) but many employers in these industries choose to register with the WSIB anyways for protection to their workers.
WSIB registration is more important for small businesses and start-ups to provide financial security in the event of a workplace accident.

Domain & Marketing Services

Domain Name Reservation

Domain Reservation Period*

Professional Email Address

Number of Professional Email*

Set up 1 Professional Email

Set up 2 Professional Email

Set up 3 Professional Email

Set up 4 Professional Email

Set up 5 Professional Email

Marketing Services

List my Business on Google Map

Professional Logo Development

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What is domain name?

We recommended to reserve a domain name in your business name. If your domain name is taken by any domain reserving company or a competitor, it could be difficult to establish your brand and continue the business without a proper website. (example: www.yourbusinessname.ca)

What is professional Email Address?

An Busines Email Address is the one that has your business name in it, and will be used for business communications that is based on your custom domain. (example: CustomName@companyname.com)

Annual Services

Annual Support Services*

None

Guidelines & Consultations

Complete Maintenance

Filing Annual Return*

Not Included

File Annual Return for me

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What is Annual Support Service?

Yes, we offer 3 types of post-incorporation and maintenance service:

Annual Return: At the end of the year, we will file annual corporate return for you.

Phone Support:

Click Here

Complete Maintenance: Annual Return + Phone Support + Notice of Changes Click Here for more details.

Why do I need Annual Return?

The Annual Return of Corporation must be filed for every Canadian corporation every year to keep the corporation active. This is filling to keep the corporation’s records up to date.

Corporate Kits and Supplies

Non-Profit Tax Guide eBook

None

Send me tax guide eBook

Membership Certificates

None

5 membership certificates

20 membership certificates

50 membership certificates

100 membership certificates

Official Corporate Seal

None

Desk seal

Pocket seal

Desk & Pocket seal

Minute Book Binder

None

Economy (white vinyl)

Premium (black padded)

Executive (black faux leather)

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Non-profit tax guide eBook?

This book is prepared by our chartered accountant for all new non-profit organizations. The book explains step by step, what benefits a non-profit org. can claim and how to claim. This book also explain nonprofit bookkeeping, charitable giving rules and other key tax rules

What is corporate seal?

The official seal, is a tool used to stamp or emboss your organization's important documents in order to show the document is certified by, and agreed upon by, the Board of Directors of the company. Commonly used for:

employment and vendor contracts
minutes from Board of Directors meetings
leases
To be granted for bank loans or mortgages
any contracts or agreements

What is membership certificate?

A Non-profit Corporation will not issue shared certificates of stock in order to establish participation. Instead, its members should receive Membership Certificates. Membership certificates are legal and official proof of membership of your not-for-profit organization.

How supplies will be shipped?

Supplies (physical minute book, corporate seal) will be shipped by Canada Post (expedited) and you will receive a tracking number in your email. Please note, this address is for shipping of supplies only. Government documents always go to corporation's address.

Processing Queue

Registration Queue

Registration & Processing Queue

Regular Queue: Incorporated in 20 Business Days

Priority Queue: Incorporated in 10 Business Day

Express Queue: Incorporated in 3 Business Days

Shipping & Handling

Xpresspost Certified: with tracking, signature required

Expedited: with tracking, no signature required

Regular Parcel: no tracking, no signature required

Shipping address for supplies

Same as corporation's address

Street Address Suite/Unit City State / Province / Region ZIP / Postal Code Country

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What is included in this Processing Queue?

The Processing Queue includes Incorporation and Emailing the Certificate, Articles and Electronic Minute Book (if Included). The Remaining Process in this Package like Business Number, CRA Programs Accounts Set Up, WSIB Registration, etc. are initiated after incorporation processes.

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I agree to the Terms and Conditions

(You may review Terms and Conditions.)

Ontario Not-for-Profit Corporation quantity